Applicant Resources

The deadline for Digitizing Hidden Collections final proposals has now passed. Notification for the final round will be sent to applicants on or before December 29, 2017. For questions about the program e-mail

Instructions for application form. Explains questions and provides context.

Use this form to submit your application to the Digitizing Hidden Collections Program.

Answers to commonly asked questions.

Proposal Planning Resources

General Resources

  • Google Docs Template: Applicants may use this template to assist with collaborative writing on draft proposals. If you are working with the Google Docs template, you will need to copy your final answer from each question into the official application form and submit your completed proposal by the deadline in order to be considered for a Digitizing Hidden Collections grant.
  • Applicant Webinars: CLIR has scheduled two webinars in 2017 to orient applicants of the Digitizing Hidden Collections program and answer questions. The webinar schedule and any available links to recordings can be found below.
    • Thursday, February 2, 2017, 2:00 pm Eastern time: Introductory Webinar. See recording, slides (including presentation transcript), and Q&A transcript.
    • Thursday, March 2, 2017, 2:00 pm Eastern time: Q&A Webinar 1. See recording and a Q&A transcript.
    • In 2017 CLIR also held three office hours for applicants over Twitter.
    • All webinars are first come, first served. If you are unable to attend the webinar or the room is at capacity, complete recordings of each session will be posted here shortly following their conclusion.
  • Digitizing Special Formats wiki: This is a list of external resources to help applicants plan projects involving the digitization of rare and unique materials. Content is curated by the Digital Library Federation (DLF).


Sample Proposals

  • Gabriel Garcia Marquez Online Archive – University of Texas at Austin, Harry Ransom Center (2015)
  • Bibliotheca Philadelphiensis: Medieval and Early Modern Manuscripts in PACSCL Libraries – Lehigh University, Linderman Library; Free Library of Philadelphia; University of Pennsylvania Libraries; Bryn Mawr College; College of Physicians of Philadelphia; Haverford College; Library Company of Philadelphia; Rosenbach Museum and Library; Swarthmore College; Temple University; University of Delaware; Chemical Heritage Foundation; Franklin & Marshall College; Villanova University; and the Philadelphia Museum of Art (2015)

Frequently Asked Questions

For questions that are not answered below or in the application guidelines [update link], contact CLIR program staff at During the application period, CLIR accepts inquiries by e-mail only; no phone calls, please.

General Questions

Questions About Initial Proposals

Questions About Core Values

Guidance and Criteria for Selections

Eligibility for Collaborative Projects